Amid the current global health crisis, remote working has become the ‘new normal’ for almost every business. With the implementation of lockdowns and community quarantines that help control the movement of people and stop the spread of COVID-19, today’s flexible working practices urge employees to remain productive while working from home.
If you are one of those employees who currently work remotely, then you are probably faced with issues in handling, archiving, and sending printed documents. As they remain to be an important tool for business continuity, handling these papers may need to be digitized for all the good reasons—easy access, preventing clutters and taking up so much of your working space at home, and proper storage.
Aside from these benefits, here are some of the other advantages of having a scanning device, especially in ensuring the best remote work experience:
One-Touch Information Accessibility
One of the best reasons why scanners are useful is due to its one-touch function, which immediately share any scanned documents across multiple platforms like emails, cloud databases, or third-party applications.
For instance, Fujitsu’s ScanSnap Cloud allows you to send data directly from its ScanSnap iX Series—iX1500 and iX100—to popular cloud services, sorting scanned data into document, receipt, business card, and photo.
Easier Collaboration
When all important documents have been scanned, digitized, and stored in the cloud, it will make it easier for you and your co-workers to see one vital document at the same time, unlike the disadvantages of using one physical copy. It would also make it cost-efficient for your work because all you need are your digital devices to see the document rather than printing the physical copy multiple times.
High-Quality Documents
If the quality of your documents is poor, faded, or hard to read, then it might decrease your work efficiency. Most of your time might just be taken up by analyzing low-quality documents.
Fortunately, there are now scanners with high quality end results like Fujitsu’s ScanSnap iX1500 that have smooth scanning features of any document. It also has a vertical streak reduction that removes vertical streak in case the machine is making unwanted noise.
If you are scanning books, newspapers, and magazines, which tend to be tedious, then the ScanSnap SV600 might be the perfect device to tackle the task. A unique overhead scanner capable of detecting multiple media and it to its own size, and an auto page-turn detection sensor, book curve image-flattening technology, as well as CCD optic with fast LED illumination for that clear scanning quality.
Less Time Consuming
Scanners enable you to scan documents faster with greater accuracy, which also means you would spend less time in archiving and converting documents, and more in doing other tasks.
There are scanners out there that have innovative features that digitize documents in a matter of seconds. For instance, the Fujitsu’s ScanSnap IX1500 can scan about 30-pages per minute. There is also the lightweight and portable ScanSnap S1100i, which weighs only 350g and features dual scanning capability, and the ScanSnap S1300i, a compact scanner with duplex scanning which allows you to scan up to 12 double-sided pages per minute.
Improve Efficiency
A digital filing system makes it easier to search for information using a keyword or phrase, reducing the amount of time it takes employees to complete tasks. Fast scanning, shorter wait times, and instant access to information are all reasons to get yourself reliable scanners to help you with your workload.
Fujitsu’s ScanSnap Home can also assist you in managing, editing, and utilizing all the scanned materials on the cloud. It is basically like a Document Management System (DMS) which allows people to manage business cards, receipts, and documents.
It also allows people to search documents based on keywords for both JPEG and PDF file simple modification such as merging, resequencing, and renaming of file tagging-related documents together. It also allows the users to convert documents to MS Word, Excel, and Powerpoint Presentation.
Fujitsu ScanSnap Scanners are great at sorting information. These devices sort all your information—papers at work and home—in whatever way you want, with just one touch. They also provide other benefits, such as building relationships through business cards, managing expenses with receipts, and even sharing photos with your colleagues, friends, and family.
ScanSnap Scanners are among the products offered by Fujitsu Philippines, Inc. With 45 years of local presence and expertise, Fujitsu Philippines has made Japanese IT design and technology available through its server, storage, and scanning hardware and solutions. The company also offers cloud technology that provides relevant and cost-effective IT solutions to all organizations of various sizes and needs.
To know more about Fujitsu Philippines Inc., visit the website at http://www.fujitsu.com/ph.
Karina is not your ordinary supermom. She juggles her time bonding with her three amazing kids while being in the loop on the latest happenings in the tech and lifestyle scene. Follow me on Instagram (@digitalfilipina) regularly visit www.digitalfilipina.com for daily dose of updates not just for moms but for everyone!
